Manage Publishing Targets

Publishing Target Types

In Forum Admin, you can create new or select existing publishing targets to publish your content from your projects. You have several publishing target types to choose from, including:

• Institutional Collection in Artstor, home to the Artstor Digital Library and a platform with various tools for use in teaching
• Personal Collection in Artstor, a collection that’s only accessible by the collection owner, but can be shared through image groups and folders
• Public Collection in Artstor, content will display in Artstor, but is freely accessible to any user without logging in.
• Omeka, a locally-hosted or Omeka-hosted website used in creating online exhibitions
• OAI, an Open Access Initiative Protocol for Metadata Harvesting (OAI-PMH) server that makes your content discoverable on your library’s discovery layer

Create an Artstor target to an Institutional Collection or Public Collection

When setting up a new project, follow the prompts to select a destination for publishing by choosing Artstor from the options list OR select Set up Publishing from Recommended Next Steps in the Overview tab to select a destination from the following options:

• Artstor
• Omeka
• OAI

1. For Artstor, select Continue to assign an access level.
2. Choose from Anyone on the open web if you wish to publish to Artstor's Public Collections OR Your institution if you wish to  restrict access to only your institution by publishing to Artstor's Institutional Collections OR A specific person to restrict access to the Artstor collection owner by setting up a Personal Collection.  
3. Select Preview an Artstor Collection to view how your content will display in Artstor.
4. After selecting Next, choose to publish to either a New Artstor Collection or to an existing collection.
5. If creating a new collection, add the following information:
   • Collection title (required) 
   • Collection Description - This description displays in Artstor above your collection to offer additional context. The character limit is 1,000 characters, and it can be edited at a later time.  You have the option to repurpose or edit the existing project description.
   • Collection Image - This 240 by 240 pixel JPG or PNG image displays next to the description. Some examples of the collection image include an institution's logo or an image from the collection that represents the content.
6. Select Next to choose a download size and agree to disclaimer. 
   • Maximum Image Download - Set the maximum download size from Artstor. Options include Download not allowed, 400 pixels (JPEG), 1024 pixels (JPEG), 3000 pixels (JPEG), and Maximum download size (JPEG).  Select Finish.
7. Next, you can map your project fields to your collection by either selecting Explore Mappings to view Forum's suggested mappings OR select Map Project Fields to customize your preferred mapping OR select Not Now to map project fields at a later date.  Map Fields to Targets includes steps on configuring how your project's fields display to your users. This is a necessary step after creating your new target so your users can access your content's metadata.

Things to consider:

• All of the settings made when first creating the target can be edited again later.
• When setting up a new institutional or public collection to Artstor, the collection will not display until at least one item has been published.

Create an Artstor target to a Personal Collection

Using Forum, you can upload and describe media files that you want to include in your Personal Collections. Then, by configuring a Personal Collection in Artstor Target in Forum Admin, you can publish those media files into your Personal Collections space. You will then be able to interact with the newly added files in the same way as the rest of your Personal Collections content. Images published via Forum will display in your Personal Collections when you're logged into Artstor. They do not count against the 1GB storage limit placed on Artstor uploads, so you can more easily grow your collection by using Forum for uploading and describing this material. Similarly, Forum offers more sophisticated cataloging tools than the “Edit data” feature in Artstor, so you can create records that are as simple or complex as you want by using features like controlled vocabularies and batch editing. In Forum, you can also work with images and data in batches, editing the data for multiple records at once, and you can use Sets and Filters to organize your material.

Create a Personal Collection

Personal Collections can be used as a way for faculty to manage their own collections in both Forum and Artstor. Multiple users may have access to catalog records for a personal collection in Forum, but the target is set to only publish to one owner’s personal collection in Artstor. Anytime that owner logs in to the Artstor, they will see their Personal Collection listed alongside any previously existing Personal Collections managed solely in Artstor.

To add a new Personal Collection in Artstor publishing target:

1. Select the project, and navigate to the User Permissions tab where you will add the intended owner’s account with access to the project.
   • Adding the owner to the project ensures that they can be selected for creating the personal collection publishing target.
2. Navigate to the Targets tab, select Add, and select Artstor as the place to publish project items.
3. Select A specific person as the access owner and select the owner of the personal collection.  If the Personal Collection is being used to limit access, but should not be made available to a single owner, a faux account could be registered for multiple people to use. Contact forumsupport@jstor.org to learn more.
4. Navigate to the next step to select New Artstor Collection where you will be prompted to add collection information including:  
   • Collection title (required) 
   • Collection Description - This description displays in Artstor above your collection to offer additional context. The character limit is 1,000 characters, and it can be edited at a later time.  You have the option to repurpose or edit the existing project description.
5. Select Next to choose a download size and agree to disclaimer. 
   1. Maximum Image Download - Set the maximum download size from Artstor. Options include Download not allowed, 400 pixels (JPEG), 1024 pixels (JPEG), 3000 pixels (JPEG), and Maximum download size (JPEG).  Select Finish.
6. Next, you can map your project fields to your collection by either selecting Explore Mappings to explore Forum's suggested mappings OR select Map Project Fields to customize your preferred mapping OR select Not Now to map project fields at a later date.  Map Fields to Targets includes steps on configuring how your project's fields display to your users. This is a necessary step after creating your new target so your users can access your content's metadata.

Edit Publishing Targets

Once a target has been created for an Institutional or Public collection, you can edit the collection name, description, add a collection representative image, and enable clustering support. For any publishing target type, you can also edit the download size, collection right statements, and select or deselect the target as your default target for the project.

To edit an existing target:

1. Under the Targets tab, select the publishing target you wish to edit, then select Edit.
2. You may make changes to:
   • Collection Name (Institutional or Public Collection in Artstor only) - edit a collection name.
   • Collection Description (Institutional or Public Collection in Artstor only) - This description appears in Artstor above your collection to offer additional context. The character limit is 1,000 characters, and it can be edited at a later time.
     • You can include hyperlinks in your Collection Description using the following code in the text of your description:
     • <a target="_blank" href="The URL that you want to link to" style="display:inline">The text that you want to hyperlink</a>
     • Example: <a target="_blank" href="http://www.artstor.org/jstorforum" style="display:inline">JSTOR Forum</a>
   • Collection Image - This 240 by 240 pixel JPG or PNG image displays next to the description. Some examples of the collection image include an institution's logo or an image from the collection that represents the content.
   • Maximum Image Download - Set the maximum download size from Artstor. Options include Download not allowed, 400 pixels (JPEG), 1024 pixels (JPEG), 3000 pixels (JPEG), and Maximum download size (JPEG).
   • Default Target - Set this target to be a default target to publish to from your project.
   • Cluster Items Linked to Works (Institutional or Public Collection in Artstor only) - If using work records, check this box so items linked to works display together as a cluster when the collection is browsed. For more information, consult Link Items to a Work & Publishing Works.
   • Collection Rights Statement - This statement will be added to each item published to this target. Consult Collection Rights Statements for more information.  Also know you have access to RightsStatement.org and Creative Commons Licenses for providing rights information to items.
3. Save the changes. For institutional, public, and personal collections in Artstor, please republish any items that were published prior to making changes to your publishing target.

Remove a Publishing Target

To remove a publishing target from a project, you first need to suppress all items published to that target from that project.

To remove a publishing target, suppress or delete all items published to the target you want to remove in Forum. In Forum Admin, navigate to the Targets tab and select the publishing target you want to remove, then select the trash can icon.