Quick Start Guide

A PDF version of the Quick Start Guide will soon be available for download. Visit Promote Forum to find more downloadable materials.

1 Getting Started

Familiarize yourself with Forum’s training options and make sure you have access to the cataloging tools.

Get Trained

Sign up for comprehensive webinar training on the Cataloging Tools, Admin Tools and Controlled Lists available to subscribers only. If you are unable to attend the webinars, please contact your institution’s implementation manager at forumsupport@jstor.org or (212) 500-2402 / 877-771-4908 to schedule private training sessions.

Get Access

To gain or confirm access please contact Support at forumsupport@jstor.org or call (212) 500-2402 / 877-771-4908.

Contact Us

forumsupport@jstor.org

(212) 500-2402 / 877-771-4908

2 Cataloging Tools

JSTOR Forum  is a media management software application that enables you to upload, catalog and share your institutional and faculty media collections within your institution or publicly on the Web.

Upload Media

Catalog

Find & Organize

  • Use sets to organize your records into a folder-like structure
  • User filters to perform fielded searches and save your results

  • Perform searches and sort your records

Import & Export Data

  • Use MS Excel to import and export data
Test and Review
Familiarize yourself with the sample projects as you learn how to use the cataloging tools.

 

Login Information
Username: Your Artstor-registered institutional email
Password: Your Artstor login password
Link: http://forum.jstor.org

3 Project Setup

Administrative (Admin) Tools is a software application used by subscribers to create projects, manage user permissions and set up publishing targets to front-end discovery environments.

Create a project

First you are going to create a project. Note that you will need to copy an existing project or use one of the project templates to get started; you can then modify the fields. Copying from an existing project copies the Artstor Country controlled list and Artstor Classification controlled list, both of which need to conform to a strict set of values in order to function properly within your project and determine searching and filtering in Artstor.

Watch a video to review the process.

Configure fields

Add, edit or delete fields; change field labels; determine field types and lay out the fields as they will appear in the project’s asset panel.

Create Cataloging Screens

To be able to catalog records, you will need to build cataloging screens for each of your projects by using the configured fields so that catalogers will be able to describe and manage record data.

  • Watch a video to review the process

Set up a Publishing Target

Publish content from a single project to multiple collections in the end user environments: Artstor, Shared Shelf Commons, and/or Omeka.  Note that the project’s fields need to be mapped to the display fields in the end user environments.

Create Publishing Targets

Create a publishing target by choosing from one of the available target types to expose the project’s content

Edit Publishing Targets

Edit the target to add a collection description, representative image, establish publishing parameters, and finalize the target configuration.

Map Fields for Publishing

Map the project fields to the publishing target fields so that the data displays in the end user environments.

  • Watch a video to review the process
Test and Review
Familiarize yourself with the sample projects in as you learn how to use the admin tools.

 

Login Information
Username: Your Artstor-registered institutional email
Password: Your Artstor login password  
Link: http://forum.jstor.org/admin.html

4 Permissions and Access

Project administrators can manage user access to their institution’s projects in the Admin Tools by registering new users, adding registered users to a project, editing the permissions of existing users, and deleting users no longer involved in the project.

There are two sets of permissions that can be granted to a user on a project:

  • Administrators (admins) are not restricted in the project. They can review all records in a project, see all cataloging screens created for a project, and can publish to all targets.
  • Cataloger permissions can be granular. For example, project administrators can restrict the records a cataloger can access and/or edit by applying base filters. Catalogers can be limited in what project fields they see as well as what they can edit by assigning specific cataloging screens in which all or just a selection of the fields are editable. Project administrators can also determine if a cataloger can publish to any or all of the publishing targets that have been created for the project.

Assign Permissions

Test and Review Artstor Admin Tools
Once you have built your project, you will want to grant access to the catalogers who will be working in your project. For this, you will need to contact your implementation manager to gain access to the Artstor Administrative Tools. This is the environment to assign access to Artstor. The process for assigning new users to Forum begins here, as well.

 

Login Information—Artstor Admin Tools
Username: Your Artstor-registered institutional email
Password: Your Artstor login password
Link: admin.artstor.org/satools/admin.html

 

Login Information—Forum
Username: Your Artstor-registered institutional email
Password: Your Artstor login password
Link: forum.jstor.org/admin.html

 

5 Site URLs & FAQs

Login Information

Use the following sites to assign permissions, create and manage projects, catalog content and publish digital collections.

Cataloging Tools ___ Artstor Admin Tools___ Admin Tools ___
Use this site to manage, catalog and share your digital media collections within your institution or publicly on the Web. Use this site to add new users for Artstor Digital Library and Forum. Use this site to create and maintain projects, add users and assign privileges, and set up publishing targets.
Username: Your Artstor-registered institutional email Username: Your Artstor-registered institutional email Username: Your Artstor-registered institutional email
Password: Your Artstor login password Password: Your Artstor login password Password: Your Artstor login password
http://forum.jstor.org/login.html http://admin.artstor.org/satools/admin.html forum.jstor.org/admin.html

 

FAQ

 

How can I learn about new features?

 

How can I connect with other Forum users?

 

How can I learn more?

  • Visit the Support site! Here you can find video tutorials, online trainings, as well as help documentation.

 

Who can attend training?

  • Each of the training webinars are offered monthly and available to subscribers. There are no fees.

6 Contact

+1 212 500 2402 / 877-771-4908

forumsupport@jstor.org

http://support.forum.jstor.org

Looking for Digital Library support?
Digital Library Support