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This article details publishing and suppressing  individual or multiple items either in the edit tab or from the item panel. This information applies to both republishing items and publishing items to multiple targets. To learn more about setting up and managing publishing targets, please see Manage Publishing Targets.

On this page…
Publish Items from Edit Tab
Publish Items from Item Panel
Publishing Info Tab
Publishing Monitor & Publishing Errors
Suppress Items
Filter Based on Publishing Activity
View Published Items

Publish Items from Edit Tab

  1. Select one or multiple items from the item panel then select the Actions menu and then Edit Selected to open the edit tab.
  2. Select Publish. Check the targets to which you want to publish your content. If default targets are established, these targets will already be checked. Select Publish again.
  3. From the Publication Summary window, you have the option to view the status in the Publishing Monitor or you click on the hyperlinked collection name which will take you to your target collection.Publish items from the edit tab.

Publish Items from Item Panel

To publish items from the item panel:

  1. Select one or multiple items from the item panel. Select the Actions menu and then Publish Selected.
  2. Check the targets to which you want to publish your content. If default targets are established, these targets will already be checked. Select Publish again.
  3. From the Publication Summary window, you have the option to view the status in the Publishing Monitor, or you can click on the hyperlinked collection name which will take you to your target collection.

Publishing Info Tab

When editing an individual item, you can view the publishing and suppression history for all the project’s targets by viewing the Publishing Info tab located to the right of the Basic Info tab. This tab displays a status of unpublished, published, or suppressed as well as the last publishing activity date and who completed the most recent publishing activity.


Publishing Monitor & Publishing Errors

The Publishing Monitor displays the status of your published items. To view the Publishing Monitor, select Activity Monitor underneath the item panel. When you publish items that are missing data from required fields, you will see an error message listing which SSIDs will not be published. Edit the items to include the required metadata and then republish your items.


Suppress-Items

Suppressing an item will remove it from collection(s), but the item will still be available in the Cataloging Tools environment to edit or re-publish at any time. Users with “Cataloger” permissions can only suppress items they have uploaded and they must have publishing privileges for all targets to which the item has been published.

To suppress an item:

  1. From the item panel, select one or multiple items. Select the Action menu and then Suppress.
  2. Check the targets to which you want to suppress your content. If default targets are established, these targets will already be checked. Select Suppress again. You will receive a confirmation message stating your items have been suppressed. Suppressed items will also show as suppressed in the item panel for publishing status. You can re-publish suppressed items at any time.

Filter Based on Publishing Activity

For each publishing target, the project’s item panel will have three columns containing information about each target:

  • Status – displays Published, Not Published, or Suppressed depending on the status of your item;
  • Published On – displays the most recent published or suppressed date of an item;
  • Published By – displays the username of the user who most recently published or suppressed an item.

You can filter your items on these columns and save your filtered results as a Saved Filter for future reference.


View Published Items

You can view your published items by either clicking on the publishing target name immediately after publishing or when viewing an item’s publishing history on the Publishing Info tab. This will open your collection in a new browser tab. Depending on the target type, you may need to login to view the content.

To quickly access the Artstor or Public Collections homepages, select the links located at the bottom of the Cataloging Tools interface.

*Note: The display of published items is subject to local network variables and system-traffic, which often results in a lag between publication and display.