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Publishing Target Types
Create an Institutional Collection or Public Collection in Artstor Target
Personal Collection in Artstor Target
Edit Publishing Targets
Remove Publishing Targets

Publishing Target Types

In Admin Tools, you can create new or select existing publishing targets to make available for publishing records in each of your projects. Project administrators have several publishing target types to choose from, including:

  • Institutional Collection in Artstor, home to the Artstor Digital Library and a platform with various tools for use in teaching
  • Personal Collection in Artstor, a collection that’s only accessible by the collection owner, but can be shared through image groups and folders
  • Public Collections in Artstor, content will display in Artstor as a public collection and in the seperate portal called Shared Shelf Commons
  • Omeka, a locally-hosted or Omeka-hosted website used in creating online exhibitions
  • OAI, an Open Access Initiative Protocol for Metadata Harvesting (OAI-PMH) server that makes your content discoverable on your library’s discovery layer

With the exception of an OAI target, project administrators can create and manage any of these target types. If you are interested in setting up an OAI target, please contact forumsupport@jstor.org to learn more.

For more information about publishing in projects, check out Publish & Share Content.

Create an Institutional Collection or Public Collection in Artstor Target

CreateInstitutionalCollection

To add a new Institutional Collection or Public Collection in Artsor publishing target:

  1. Select your project from the project panel and navigate to the Targets tab.
  2. Click New, and select either “Institutional Collection in Artstor publishing target” or “Public Collection in Artstor publishing target” from the dropdown menu.
  3. In the dialog window, you may select an existing collection as the target, OR create a new collection by entering the Collection Name and, at your option, add a Collection Description.
    • The collection description character limit is 1,000 characters, and it can be edited at a later time.
  4. Click Next, and establish the target’s settings for publishing, including:
    • Setting the Default Target
    • Enabling Clustering Support
    • Maximum Download Size (0 for restricting downloading, 400 pixels, 1024 pixels, or Unlimited)
    • Collection Rights Statement

Click Finish to create the publishing target.Create Institutional or Public Collection in Artstor

 

Important:

  • All of the settings made when first creating the target can be edited again later.
  • Remember to map your project’s fields for publishing to the newly created target. For more information on mapping fields, see this article.
  • When setting up a new institutional or public collection to Artstor, the collection will not display until at least one record has been published.

Personal Collection in Artstor Target

To learn more about the changes coming to Personal Collections and other features in Artstor, please see Upcoming changes to Artstor

As of June 1, the “Upload” and “Edit” features in Artstor Personal Collections are temporarily disabled, but you can still add content to your Personal Collection by taking advantage of your institution’s Forum subscription. To gain access to Forum you can contact your local administrator or forumsupport@jstor.org.

Using Forum, you can upload and describe media files that you want to include in your Personal Collections. Then, by configuring a Personal Collection in Artstor Target in the Admin Tools, you can publish those media files into your Personal Collections space. You will then be able to interact with the newly added files in the same way as the rest of your Personal Collections content.

Below, you can see the same record as it appears when added using Artstor’s Personal Collection tool (left) and when published using a Personal Collection in Artstor Target (right). Content published via the Personal Collection in Artstor target in Forum includes some added Rights and ID data, but is otherwise identical.

Screen Shot 2017-06-05 at 11.09.11 AM

Images published to your Personal Collections via Forum will display as collections under the “My Collections” tab. They do not count against the 1GB storage limit placed on Artstor uploads, so you can more easily grow your collection by using Forum for uploading and describing this material.

Screen Shot 2017-06-02 at 1.20.39 PM

Similarly, Forum offers more sophisticated cataloging tools than the “Edit data” feature in Artstor, so you can create records that are as simple or complex as you want by using features like controlled vocabularies and batch editing. Below you can see the very simple cataloging screen in Artstor (left) and two examples of cataloging screens in Forum that illustrate the range of sophistication available (center and right).

Screen Shot 2017-06-05 at 11.18.42 AM

In Forum, you can also work with images and data in batches, editing the data for multiple records at once, and you can use Sets and Filters to organize your material – just as you do using Categories in Artstor.

Create a Personal Collection in Artstor Target

Personal Collections can be used as a way for faculty to manage their own collections in both Forum and Artstor. Multiple users may have access to catalog records for a Personal Collection in Forum, but the target is set to only publish to one owner’s Personal Collection in Artstor. Anytime that owner logs in to the Artstor, they will see their Personal Collection listed alongside any previously existing Personal Collections managed solely in Artstor.

To add a new Personal Collection in Artstor publishing target:

  1. Select the project, and navigate to the Permissions tab where you will add the intended owner’s account with access to the project.
    • Adding the intended owner to the project ensures that they can be selected for creating the personal collection publishing target.
  2. Navigate to the Targets tab, click New, and select “Personal Collection in Artstor publishing target” from the dropdown menu.
  3. In the dialog window, select an Owner from the dropdown and click Next. The owner will be the user account with access to the collection in Artstor.
    • If the Personal Collection is being used to limit access, but should not be made available to a single owner, a faux account could be registered for multiple people to use. Contact forumsupport@jstor.org to learn more.
  4. Select an existing Personal Collection to publish to by selecting from the dropdown menu, OR create a new Personal Collection by adding a Collection Name and Description, and then click Next.
  5. Establish the target’s settings for publishing, including:
    • Setting the Default Target
    • Enabling Clustering Support
    • Maximum Download Size (0 for restricting downloading, 400 pixels, 1024 pixels, or Unlimited)
    • Collection Rights Statement
  6. Click Finish to create the publishing target.

personalcollection1

Edit Publishing Targets

Once a target has been created for an Institutional or Public collection, you can edit the collection name, description, add a collection representative image, and enable clustering support. For any publishing target type, you can also edit the download size, collection right statements, and select or deselect the target as your default target for the project.

To edit an existing target:

  1. In the Targets tab, select the publishing target you wish to edit, then click Edit.
  2. You may make changes to:
    • Collection Name (Institutional or Public Collection in Artstor only): edit a collection name.
    • Collection Description (Institutional or Public Collection in Artstor only): add or edit a collection description. Please note the maximum of 1,000 characters. For collection descriptions over 1,000 characters that were added by Artstor staff, errors may occur when you attempt to update the project’s target. Please contact forumsupport@jstor.org before making any edits to the target.
    • Collection Representative Image (Institutional or Public Collection in Artstor only): click the green icon next to this field to browse for and select your image file. Supported file types are JPEG and PNG, and must be cropped to 240×240 pixels. If any file type besides jpeg or png is used, the collection representative image will appear blank.
    • Default Target status
    • Enable Clustering Support status (Institutional or Public Collection in Artstor only): applies only to Work projects, contact forumsupport@jstor.org to learn more.
    • Download Size:
      1. 400 – smallest jpeg size
      2. 1024- standard jpeg size
      3. Unlimited- users can download the native size of the original jpeg file
      4. You may also type in ‘0’ which will restrict the media so that it may not be downloaded in either Artstor or Shared Shelf Commons.
    • Collection Rights Statement

3. Save the changes.

target

Important:

If you have made changes to Enable Clustering Support, Download Size, and/or Collection Rights Statement, you must republish any previously published records in order for end-users to see these changes.

 Remove a Publishing Target

  1. In the catalog, suppress or delete all records published to the target you want to remove.
  2. In the Admin Tools, navigate to the Targets tab and select the publishing target you want to remove, then select Remove (on the far right). The collection will be removed from Artstor and Shared Shelf Commons if all assets from all projects are suppressed.