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Download Single Media File
Batch Download Media Files
Generate URL for Media File
Generate Media URLs with Excel

Download Single Media File

To download a single media file:

  1. Double click on an item to open it in the edit tab.
  2. Under the media viewer, select Media then Download Media.
  3. You will be prompted to select where to save the media file. The same filename will be used unless you alter it.Download an individual media file.

Batch Download Media Files

Use the batch download media function if you would like to export media for any purpose. Currently, you may batch download up to 100 media files at one time into a zipped file, which will be sent to your user email address. Downloading the media does not remove it from your project, but rather exports a copy of your original media file.

To batch download media files:

  1. If you would like to select as much media as possible to download from your project, change the display setting in the item panel to view 100 items per page, then check the select all box. You can also select specific items by using use Control + click (Command + click for Mac) or Shift + click to select multiple files.
  2. From the Options menu, choose Download Selected Media Files.
  3. Select Ok to confirm this action. You will receive an email with a zip file of the selected media. The arrival of this email depends on the number and size of the media files selected.
  4. When you receive the email email, click the link “ready for download” and use an unzip utility to open the file. Files will be exported with their SSID prepended, like this: [SSID] _ [Original Filename].Batch download media files.

Generate URL for Media File

To generate a shareable URL for a media file:

  1. Double click on an item to open it in the edit tab.
  2. Select Share. The Share URL will be automatically copied to your clipboard, but you can also select the clipboard icon to copy it again. This URL can be shared with anyone and allows them to download the original media file without needing to be a Forum user.Generate shareable URL for media file.

Generate Media URLs with Excel

You can generate a shareable URL to link to a media file within your project by exporting selected data records to Excel and copying the link from the Media URL column. These URLs can be shared with anyone and allows them to download the original media file without needing to be a Forum user.

To generate media URLs with Excel:

  1. In the item panel, select the items you want to share , then right-click or use the Options menu to select Export All Records or Export Selected Records.
  2. Save the file, then open it in Excel. Locate the column titled Media URL, then copy and paste the link within that column to share.Generate Media URLs with Excel

*Note: When an Excel spreadsheet is uploaded in the Cataloging Tools, the media URL column is ignored, so any content changed or added in this column will not be reflected in the data record.