Administrative Tools

About the Administrative Tools

Forum Admin is for creating projects and managing existing projects. Institutional administrators may define the metadata schemas by using available templates or build fields from scratch. Cataloging forms are required to view the fields and manage data within the cataloging environment, and permissions must be established in Forum Admin to access the project and define […]

Manage User Access

On this page… User Roles User Scenarios Provision a New User Add a User to a Project Edit User Permissions Base Filters Delete Users User Roles Administrators can manage user access to projects using Forum Admin by assigning a new user as either a project Administrator or as a Cataloger. Administrators can review and delete […]

Create, Copy, Rename, and Delete Projects

On this page… Project Templates Create New Project Copy Existing Project Rename Project Delete Project Project Templates Forum Admin offer project templates as a way to start your project with a guideline. Project templates consist of pre-built metadata schemas, which means the field labels are created, the field types designated, description text added, and the […]

Manage Project Fields

On this page… Set Up Project Fields Add, Edit, or Delete Fields Set Up Project Fields Text and Text Area Fields | Number Fields | Alphanumeric Fields | Date Fields | List Fields | Linked Fields | Linked Work Fields | Boolean (Checkbox) Fields | Artstor-Specific Fields | Default Values | Description | Position Number […]

Manage Cataloging Forms

On this page… Create Cataloging Forms Change Field Labels in Cataloging Forms Create Read-Only Access Using Cataloging Forms Reorder or Delete Cataloging Forms Create Cataloging Forms Cataloging forms are used as the visual element to view and edit your metadata. While catalogers can see the metadata for item in the item panel, the cataloging form […]

Manage Publishing Targets

On this page… Publishing Target Types Create an Institutional Collection or Public Collection in Artstor Target Personal Collection in Artstor Target Edit Publishing Targets Remove Publishing Targets Publishing Target Types In Forum Admin, you can create new or select existing publishing targets to publish your content from your projects. You have several publishing target types […]

Map Fields to Targets

On this page… About Mapping Fields Manage Mappings Map Artstor Facets About Mapping Fields When building a project, the custom fields that you can create in the project for cataloging do not directly correlate to the fields visible after publishing. After the publishing target is created, you need to map your project fields to target […]

Manage Omeka Targets

On this page… Create an Omeka API Target Map Project Fields Omeka Element Sets & Item Types Create an Omeka API Target You can publish from Forum to your Omeka collections using the Omeka API target option and select element sets and item types that suit your content. *Currently, the Omeka API will only publish […]

Contribute to the Digital Public Library of America

*We are working on a new process to contribute content to DPLA. New requests to contribute collections will be logged and completed once we have the new process in place. Please reach out to with any questions. The Digital Public Library of America (DPLA) is a national digital library that brings together thumbnail images and […]

Collection Rights Statements

On this page… Published Display of Rights Adding Collection Rights Statement Publishing Target Types On this page… Published Display of Rights Adding Collection Rights Statement You can include item level and collection level rights statements for your items. These rights statements display to the end user above the Artstor rights statement that is included in […]

OAI Targets for Discovery Vendors

On this page… About OAI Targets Manage OAI Field Mapping If your institution utilizes a web scale discovery or federated search system, we encourage you to expose your content using an OAI publishing target. About OAI Targets The OAI publishing target exposes your content on our OAI server, which the discovery vendor may query for […]

Statistics and Reports

On this page… Projects Storage Institution Overview Cataloger Activity No Media Downloaded Reports There are several reports available under the Statistics tab of Forum Admin. These reports include information about the growth of your institution’s projects over time, cataloger activity, and publishing. These can be viewed within the Statistics tab or downloaded to Excel. All […]

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