About Works

Work Record Overview Users can take advantage of relational cataloging. Contact to get started. A work record serves as the controlled record where details about a work are cataloged and shared across a collection, across projects, and across an institution. A Work¹ can be described as: an artistic event (performance, recording) an object of […]

Enable Works and Edit the Work to Item Map

On this page… Enable Works for a Project View and Edit the Work to Item Map Download the Work to Item Map to Excel This article details the steps to enable Works for an existing project. If you need to create a new project, please follow the instructions in Create, Copy, Rename, and Delete Projects before proceeding […]

Understanding the Work Form

On this page… Sections of the Work Form Navigating the Work Form How the Work Form Field Types Function Add, Modify, and Remove Rows in the Work Form Copy and Paste All Fields from One Work to Another Work Keyboard Shortcuts for the Work Form The work form consists of more than 200 fields and […]

Works: Field Descriptions

On this page… Fields: Record Fields: Local Info Fields: Related Items Fields: Related Works   Fields: Record Titles Used for the Title, name, or identifying phrase associated with the work. The title field is the only field that must be completed in order to save a new Work. Fields Title: a particular title, name, or […]

Search, View, Create, and Relate Works

On this page… Search Works View Works Create Works Relate a Work to Another Work Unlink a Work from Another Work Search Works   Works can be accessed by one of two ways. From the main item panel, the Options menu offers a Search Works option that will open a new tab of your browser. […]

Compound Objects for Relational Projects

On this page… Link Items to a Work Sequence Linked Items and Publish as a Cluster View Sequenced Clusters in the Artstor Workspace or Shared Shelf Commons Unlink Items from a Work This article focuses on relational projects, but for more information about using compound objects with flat projects, see Compound Objects for Standard Projects. […]

Use Lists in Works

You can add a main term to a Community List through the work record. If the list contains multiple fields, to add to any of the additional list fields, you will need to open the term in the Lists tab and add the additional information there. To add a term to a Community List in […]

Batch Edit Works

On this page… Overview Getting Started How to Use the Batch Edit Tool Insert Update Delete Overview This tool can only be used for batch editing work records and not item records. Catalog Records includes information on how to batch edit items. The Batch Edit Tool can be used to update, add, and delete data […]

Save Works to a Set

Just as you can manage and organize items in a set, you can save and manage works in a set on the Search Works page. Sets are manually created to collect a group of records for a purpose, such as records needing review, records awaiting data, and so on. To save works to a set: […]

Delete Works

As with deleting anything, deleting works can be quite impactful to a project. You want to be certain of the works you are selecting before deleting it, and aware of the changes that will propagate across item records once a linked work has been deleted. When deleting a work, remember these important factors: only one […]

Propagation Monitor

The Propagation Monitor displays the propagation status when updating works, names, or list terms that are linked to items. You can access the Propagation Monitor by selecting Activity Monitors then selecting the Propagation Monitor tab. The Propagation Monitor displays the username that performed the update, date of update, propagation status, updated term ID, term type, […]

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