Create & Manage Records

Cataloging Tools Orientation

On this page… Navigate the Project Tab Adjust Column Views Search or Sort Items Navigate the Edit Tab Navigate the Project Tab The home screen in the Cataloging Tools is the Project Tab. Here you will find: Project Panel: a list of all the projects that your account has access. Item Panel: Spreadsheet-like display of […]

Field Types

On this page… Types of Fields and Suggested Use Artstor-Specific Fields System Generated Fields Default Values Read-Only Fields Required Fields Character Limits Types of Fields and Suggested Use Text/Text Area Fields | Number Fields | Alphanumeric Fields | Date Fields| List Fields | Linked Fields | Checkboxes Text/Text Area Fields Text and Text Area fields […]

Catalog Records

On this page… Create a Blank Record Catalog a Single Record Catalog Multiple Records Clear Data in Multiple Records Edit All Create a Blank Record To create a blank record: Select the options menu in the upper right corner and select Create New Records. Input how many blank records you would like to create then […]

Master Records

Master Records allow you to choose a cataloged record to use for creating copies in other selected records. Setting and cataloging with a Master Record allows you to easily copy all field data from one record and paste that data into one or more records that you choose. Master Records can be set or cleared […]

Sets and Filters

On this page… Sets Filters A Set is a subset of items grouped together that you manage manually. Think of a set as a folder, into which you can add or remove items. Use a set to quickly view items that you need to apply cataloging changes to, view publishing status of, load new media […]

Suppress and Delete Records

Suppressed content remains in your project, but is not visible by end users in published collections and can be published again at any time. Additionally, you can delete items individually or in batch from your project. We recommend suppressing content before deleting it from your project. To suppress from the item panel: Select the items […]

Google Image Search

For image content, you can use the Google Image Search function to find more information about that image. Other uses may include finding a different view of the place or object, or obtaining a better resolution of that image. Google’s image search will return like-images based on the uploaded image in your item record. This […]

Compound Objects for Flat Projects

Compound objects are supported for both flat and relational projects. This article focuses on flat projects, but for more information about using compound objects with works, see Compound Objects for Relational Projects. Using compound objects allows you to relate and sequence multiple objects for a single SSID. Currently, this feature only supports images, but we […]

Archivision

The Archivision Research Library is a collection of 100,000+ images that document the built environment in a range of fields such as architecture and urban design. There are over ten modules which can be licensed to own in perpetuity. Many subscribers manage and deliver their Archivision modules using Forum. Because Forum is web-based, it’s easy […]

Looking for Digital Library support?
Digital Library Support