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February 2018

New Features

  • Deployed new branding within the Forum application environments,, and the login pages. We have setup redirects so all old URLs will continue to work and these changes do not require any action on your part.

*Prior to February 2018, JSTOR Forum was called Shared Shelf.

December 2017

New Features

  • New reports under the Statistics tab in Shared Shelf Administrative Tools
    • Institution Overview – Displays an overview of all projects for your institution that can also be downloaded to Excel. This report includes:
      • Item Records in Projects – The number of items with media, without media, total items and deleted items per project.
      • Published Items per Project – The publishing targets setup per project and the number of published, suppressed, and deleted items per target.
      • Work Records – The number of linked, unlinked and total overall local work records.
      • Name Records – The number of linked, unlinked and total overall local name records, Shared Shelf Names (including ULAN), and community shared name records.
      • List Terms – The number of linked, unlinked, and total overall Shared Shelf list terms and local list terms.
      • Place Records – The number of linked, unlinked, and total overall local place records and Shared Shelf Places (including TGN).
      • Concept Records – The number of linked, unlinked, and total overall Shared Shelf Concepts (including AAT).
    • Cataloger Activity – For each cataloger at your institution, this report provides the total number of items created, modified, published, suppressed, deleted, promoted, and items without media per project. This report can be filtered to a custom date range and downloaded to Excel.
    • No Media Report – A list of items without media including the project name, SSID, creator, creator status, updater, updater status, creation date, updated on date, and whether the item record is linked to a work. This report can be downloaded to Excel.
  • Downloaded Reports – Also under the Statistics tab you can see all reports generated in the the past seven days and download them to Excel. This saves you the time in regenerating a report that might require longer processing time because of the amount of data.

Please see the Statistics and Reports article for more information about these reports.

October 2017

New Features

  • View multi-page PDFs within Shared Shelf – With a new universal viewer, you can now view multi-page PDFs within your browser tab. Previously, you may have needed to download the PDF to view the multiple pages. Now when you double click on a PDF when editing the Shared Shelf item, it will open the viewer in a new browser tab and you will be able to navigate through the multiple pages.

Resolved Issues

  • Upgraded Kaltura version – We upgraded the Kaltura version serving audio and video in Shared Shelf. This corrects an issue some users were experiencing with videos missing sound.

September 2017

New Features

  • Filter for items that are linked or not linked to a term – For linked fields, you can now filter for items that are linked or not linked to an integrated or external authority term such as Shared Shelf Names, Getty’s Art and Architecture Thesaurus, or Library of Congress. For example, if your Creator field is connected to Shared Shelf Names, you can filter on this field for items that do not contain a linked term so you can quickly find these items to link them to a creator. Currently, this feature is only available to new projects created after the 1.5.2 release and existing projects that have been reindexed. We will be reindexing all projects over the next week to make this feature available for every project. If you would like to use this feature immediately after the release, please reach out to
  • Propagation Monitor – There is a new monitor available alongside the Publishing Monitor that displays the propagation status when updating works, names, or list terms that are linked to items. The Propagation Monitor displays the username that performed the update, date of update, propagation status, updated term ID, term type, and a batch ID. This monitor will allow catalogers to update a Shared Shelf Name then monitor the propagation status of this term to all linked items and check for errors to report to For more information, see Propagation Monitor on
  • Relate up to 1,000 images to a compound object – You can now relate up to 1,000 images to a compound object. Prior to this release, you could relate up to 50 images. For more information about compound objects, please see Compound Objects for Flat Projects.
  • Backend framework for expanded reports – We are expanding the reports available through the Shared Shelf Administrative Tools in upcoming releases. As part of this, we added the backend framework for these expanded reports. Currently, users will not see this change, but this is required for the future reporting enhancements.

Resolved Issues

  • Updated on timestamp error – When batch editing records and saving records, the Updated on timestamp was adding 4 hours to the time updated. This has been corrected and the updated timestamp will display correctly.

August 2017

See a video demonstrating the new features included in version 1.5.1 in the Training Videos section. 

New Features

  • Full cataloging screen is automatically added when creating a new project using template – When creating a new project using the Shared Shelf Standard, Dublin Core, or Archivision templates, a cataloging screen with all of the project fields will automatically be added. The new cataloging screen is called Full and can be edited or deleted like any other cataloging screen.
  • New base filter – Custom base filter and records created by this user – To build upon the custom base filter option released with version 1.5, we are also adding another custom base filter option that includes items created by the user. Using List fields you can create custom base filters based on values from your list. For example, if you have a list of student cataloger names, you can create a custom base filter for a student cataloger so they can only access items that include their name in the list field and items they created. For more information about this feature, see Manage User Access.
  • Select multiple terms for Custom base filters – You can also now select multiple terms for a custom base filter.
  • Compound object support for all projects – We now support compound objects for all projects. Previously, this feature was only available for works enabled projects. In this first phase, images will only be supported for this feature, but we plan to support additional media types in future releases. One example of using compound objects would be a postcard with a front and a back image. Using compound objects, you could connect both images of the postcard to the same descriptive metadata record. To learn more about this feature, see Compound Objects for Flat Projects.
  • Clear an individual media element – For an individual item, you now have a Clear Media option that will remove the media element, but keep the metadata. This option can be found under the Replace button dropdown. This is helpful if you need to quickly replace a JPG with a TIF.
  • Suggested sources automatically connected to Linked field types for new projects – Now when creating new projects using either the Shared Shelf Standard, Dublin Core, or Archivision templates, linked field types will automatically be connected to a suggested Getty or other external resource. Previously, linked fields would not be connected to any resource upon creating a new project. The suggested sources that are automatically connected and can be changed by editing the field.

Resolved Issues

  • Image dimensions will be taken from image directly instead of the embedded metadata that might indicate differing legacy dimensions.
  • Case sensitive passwords used for logging into Artstor will be recognized when logging into Shared Shelf.

Previous Releases

For release notes of previous versions, please see the Release Notes Archive.