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September 2018

A new interface for JSTOR Forum!

Forum has a new look, but still has all the features you currently use. We also included a few new ones with more on the way!


View more relevant data and items in projects

  • Collapsible project panel for more room to view the cataloged fields in the item panel.
  • Column widths in the item panel can be easily expanded to autofit cataloged data with a double click and they are remembered across sessions so you don’t have to resize every time.
  • 100 items are viewable per page by default, as opposed to the previous behavior of viewing 25 per page. The number of items per page is also remembered across sessions.
  • Your filenames are more visible within the edit tab.
  • If you hide the thumbnail column, then your data will display with smaller rows to see more.

Catalog with less clicks

  • You can link multiple vocabulary terms when using vocabularies.
  • Add new controlled list terms on the fly.
  • Easier to see field descriptions so catalogers have more guidance on what to enter in fields.

More intuitive options and menus to make managing and editing items easier

  • The tiny gear menu has been replaced with a more prominent Options menu.
  • Actions that make sense as part of the cataloging workflow are grouped together where they’re easy to find.
  • A checkbox is next to the thumbnail now to clearly indicate item selection.
  • Select all on a page with one click.

A modern look and feel that’s consistent (except for Forum Admin, we are working on that)

  • Unified look between item cataloging, and works and names.
  • Accessibility improvements with an aim to bring Forum in line with WCAG Level AA standards in the future.

A brighter path for future improvements

  • Google Analytics metrics to help us make improvements.
  • Smaller, more frequent releases with less downtime and disruption.
  • More stability and reliability with improved monitoring tools and testing.

August 2018

New Feature

  • Forum Works and Names have a new interface! These environments have been updated to be more stylistically in-line with the upcoming redesigned Cataloging Tools.

April 2018

New Features

  • New users can be added to a project within 5 minutes of being given access to Forum in Artstor Admin. To learn more about adding users to projects, please see our article about managing user access.
  • We added five new fields to our Dublin Core template to align with the metadata standard developed by the Dublin Core Metadata Initiative. The new fields are:
    • Alternate Title
    • Spatial Coverage
    • Temporal Coverage
    • Extent
    • Medium

Resolved Issues

  • We resolved the intermittent slowness in returning results when searching the Art and Architecture Thesaurus (AAT) and Thesaurus of Geographic Names (TGN).

February 2018

New Features

  • Deployed new branding within the Forum application environments,, and the login pages. We have setup redirects so all old URLs will continue to work and these changes do not require any action on your part.

*Prior to February 2018, JSTOR Forum was called Shared Shelf.

December 2017

New Features

  • New reports under the Statistics tab in Shared Shelf Administrative Tools
    • Institution Overview – Displays an overview of all projects for your institution that can also be downloaded to Excel. This report includes:
      • Item Records in Projects – The number of items with media, without media, total items and deleted items per project.
      • Published Items per Project – The publishing targets setup per project and the number of published, suppressed, and deleted items per target.
      • Work Records – The number of linked, unlinked and total overall local work records.
      • Name Records – The number of linked, unlinked and total overall local name records, Shared Shelf Names (including ULAN), and community shared name records.
      • List Terms – The number of linked, unlinked, and total overall Shared Shelf list terms and local list terms.
      • Place Records – The number of linked, unlinked, and total overall local place records and Shared Shelf Places (including TGN).
      • Concept Records – The number of linked, unlinked, and total overall Shared Shelf Concepts (including AAT).
    • Cataloger Activity – For each cataloger at your institution, this report provides the total number of items created, modified, published, suppressed, deleted, promoted, and items without media per project. This report can be filtered to a custom date range and downloaded to Excel.
    • No Media Report – A list of items without media including the project name, SSID, creator, creator status, updater, updater status, creation date, updated on date, and whether the item record is linked to a work. This report can be downloaded to Excel.
  • Downloaded Reports – Also under the Statistics tab you can see all reports generated in the the past seven days and download them to Excel. This saves you the time in regenerating a report that might require longer processing time because of the amount of data.

Please see the Statistics and Reports article for more information about these reports.

Previous Releases

For release notes of previous versions, please see the Release Notes Archive.